Go to http://www.vistaprint.com to create simple, inexpensive cards for under $20.00. Your cards should contain the obvious: name, address, phone, and e-mail. Do not use business cards from your current employment if your work has nothing to do with writing. Do purchase business cards if you’re a stay-at-home mom who has yet to write anything for revenue. You want to be seen as a professional writer, not as someone who is “looking to change careers” or “who writes as a hobby.”
These are inexpensive folders that contain all of the pertinent info you would want to share with an agent or editor during your pitch session. On the cover, middle-centered, attach a label printed with your project’s name on it. Inside, affix your business card to the provided tabs. On the left hand side, insert your “bio” page. This is a single sheet of paper that lists your writing credits. On the right hand side, insert what you predict she’ll want to see as a next step: first forty pages for fiction, or a table of contents and brief chapter summary paragraphs for non-fiction. Paperclip these pages together. (Stapled pages are a no-no.) Insert on top of these pages a query/proposal letter addressed specifically to the agent or editor to whom you’ll pitch.
Your bio page can be made up in any number of ways. You can use a more traditional resume approach, listing all of your writing credits in chronological order, along with relevant educational background, and so on. Or you may opt for the author’s book flap approach, where you write your bio the way you would like it to be seen on the back cover of your book.
One author I know lists her writing credits, but lists next to each credit a full color photo representing each credit. I used her approach for my last proposal package, and ended up using visual icons representing the Contra Costa Times Newspapers (two of my essays were printed in this newspaper), a Writers Digest magazine cover (one of my essays took honorable mention in a WD contest), and both an Institute of Children’s Literature logo and a Willamette Writers logo (for my education and involvement in these institutions, respectively).
Last, But Not Least
Don’t forget the candy. It’s a great conversation-starter.
Mary Andonian is former agents and editors coordinator for the Willamette Writers conference, one of the largest writing events in North America. In past years, she was also program coordinator and co-chair. Mary is represented by the Reece Halsey North Literary Agency and is a monthly columnist for the hit e-zines, Writers on the Rise and The Writer Mama. She has completed two book: Mind Chatter: Stories from the Squirrel Cage and Bitsy’s Labyrinth and is currently at work on her first screenplay, a romantic comedy. Mary is the mother of two girls and is the Brownie Girl Scouts leader for Troop 1102. Please visit her at: www.maryandonian.com.